Secretarial Co-Ordinator

Glasgow
£30,000 - £37,000

Secretarial Co-Ordinator

Edinburgh City Centre/Glasgow City Centre

Excellent Salary and Benefits

My client is looking for a dedicated Secretarial Coordinator to manage the Secretarial teams across their Edinburgh, Glasgow and Aberdeen offices. The role is predominantly based in the Edinburgh office with occasional travel to both the Aberdeen and Glasgow offices. The ideal candidate will have experience of managing a team of 12+ Secretaries/PA’s and previous secretarial experience will be an advantage.

As a Secretarial Co-Ordinator your duties will include:

  • Liaising with secretaries directly regarding all departmental/personal issues
    and also with the staff partner in the first instance with regard to any
    secretarial issues
  • Regular communication and liaising with HR, initially training them using the It user guide and liaising with all relevant departments to get them settled
    and organised
  • Attendance Management – advising of cover in the department on a daily
    basis, maintaining holiday and sickness records, chasing those that have not
    entered data on HR Pro and return to work interviews
  • Occasional requirement of attending interviews, and liaising with fee earners
  • Mentoring staff and being first point of contact to settle in new staff, and liaising with
    appropriate departments with regard to inductions/IT/equipment etc and
    introductions to the department
  • Liaising with secretaries directly regarding all departmental/personal issues
    and also with the staff partner in the first instance with regard to any
    secretarial issues
  • Liaising with all relevant parties with regard to departmental desk/room moves
  • Point of contact for trainees and work experience liaising with relevant
    departments with seat changes and equipment requests
  • Liaising with the Head of Department and Staff Partner regarding any other
    departmental issues

As a Secretarial Coordinator you will have the following skills:

  • Supervisory skills and experience of managing a team is essential
  • Excel and PowerPoint knowledge are required
  • Very strong organisational skills
  • A flexible approach and can-do willing attitude
  • Ability to deal with people at all levels

Secretarial Co-Ordinator – Edinburgh/Glasgow City Centre – £30,000-£37,000 – Permanent

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